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Summary of the 2019 Annual Business Meeting
The 2019 Annual Business Meeting was held on Sunday, September 15, 2019, in the Salle De Bal Ballroom of the Montreal Marriott Chateau Champlain hotel, in Montreal, QC, Canada.
Report of the Secretary
Dr. Barth referred the Membership to Dr. James Whiting’s formal report in the Annual Meeting Program Book.
Dr. Whiting was called to the podium to present additional information for the Secretary's report. Dr. Whiting reminded those present that all candidates being proposed for new membership consideration need to be submitted via the online membership module on the NESS website. He added that only candidates proposed during Caucus are to be submitted and encouraged submission of data in support of those candidates before December. In addition, he informed the Membership that, by mid-November, the list of all potential candidates would be sent to the current membership for comment and feedback. These steps would ensure adequate paperwork review by the State Representatives prior to the winter interim meeting of the Executive Committee.
Dr. Whiting also reminded those present of the Affiliate Membership category. If a member wishes to sponsor an Affiliate Membership applicant, such person must:
Dr. Whiting reported that in 2019 the Executive Committee of the Society met on January 15th via conference call, May 7th in Waltham, Massachusetts, and again on Friday, September 13th, in Montreal, QC, Canada, with the following being action and informational items from those meetings:
- Be a resident outside the New England States and within either the United States or Canada;
- Have either Fellowship in the American College of Surgeons, fellowship in the Royal College of Physicians and Surgeons of Canada, or certification by an ABMS surgical specialty board or Canadian equivalent; and
- Have an unrestricted license (or an inactive license due to retirement) to practice medicine and surgery in the state or province in which s/he practices or resides.
- Voted to judge the Resident Prize Essay Award based on the presentations themselves and not in conjunction with an evaluation of a preliminary manuscript.
- Voted to offer two new Brief Report Prizes, for which both residents and medical students would be eligible.
- Voted to implement a new policy of three-year terms for the Secretary, Treasurer, Recorder, and Executive Committee State Representatives, with the positions staggered so that one Officer and two State Representatives rotate off each year.
- Approved an amendment to the Society By-Laws, which was then circulated to the membership in a June 7th email and in the Summer 2019 Newsletter. The amendment, projected here, codifies the Program Committee in the By-Laws. The NESS By-Laws may now be amended by a two-thirds electronic vote of the membership within 30 days following this Annual Meeting—so watch for your ballot within the coming weeks.
- Agreed to continue having two moderators per scientific session.
- Agreed that discussant names should continue to be recorded but no longer projected at the Annual Meeting.
- Approved the posting of a downloadable PDF of the Centennial History Book in the Members Only Area, alongside the Centennial Documentary.
- Re-Nominated Dr. David L. Berger to a second and final three-year term as the NESS Representative to the ACS Board of Governors.
- Re-Nominated Dr. Edward C. Borrazzo to a second and final three-year term as the NESS Representative to the ACS Advisory Council for General Surgery.
- Voted to hold the 102nd Annual Meeting at Foxwoods in Mashantucket, Connecticut, September 23-26, 2021.
- Voted to hold the 103rd Annual Meeting at the Revere Hotel Boston Common in Boston, Massachusetts, September 16-18, 2022.
- With the Society facing increasing expenses and stable revenues—and noting that the NESS has only raised member dues once in at least 20 years—voted to raise member dues by $20 to $295.
Report of the Recorder
Dr. Kari Rosenkranz read the names of members who were known to have passed away and had not yet had their names read before the Membership at any previous Annual Business Meeting; thus, the following list includes members who may have died prior to September 23, 2018:
Stanley A. Bartus, MD, Avon, CT
William F. Bernhard, MD, Framingham, MA
William A. Cook, MD, North Andover, MA
Richard R. Curtin, MD, Fort Myers, FL
James L. Fife, MD, Brunswick, ME
Leland W. Hall, MD, Hanover, NH
Graeme L. Hammond, MD, North Haven, CT
J. Greer McBratney, MD, South Dartmouth, MA
George L. MacDonald, Jr. MD, Marblehead, MA
Kenneth C. Morley, Jr. MD, West Lebanon, NH
Lucien F. Veilleux, MD, Waterville, ME
Henry O. White, MD, Rockport, ME
Robert J. Williamson, MD, Bristol, CT
The Membership stood for a moment of silence in remembrance of these distinguished colleagues.
Report of the Treasurer
Through the use of slides, Dr. Peter J. Mazzaglia, Treasurer, presented a financial report for the year-end as of December 31, 2018. Total year-end Receipts as of December 31, 2018, were $236,854. These consisted of: $96,054 in Dues & Assessments; $4,500 in contributions toward the 2018 Research Day; $136,178 in receipts for the 2018 Annual Meeting; and $121 in General and Administrative receipts—which for 2018 was non-investment-portfolio interest income. The largest variance is in dues revenue—a result of far fewer Senior members paying voluntary dues in 2018 than projected.
Total year-end Disbursements of $238,110 consisted of: $89,758 in total General and Administrative expenses; $2,956 in total Publications expenses; $9,830 in expenses toward the NESS Research Day; $117,184 in Meetings and Education disbursements for the 2018 Annual Meeting and an $11,250 deposit for the 2020 Annual Meeting hotel; and $7,132 in Officers and Committees expenses. The larger variances were as follows:
- Research Day expenses were greater than budget because of the implementation of a new abstract processing system and increased costs at the host venue; and
- 2018 Annual Meeting expenses were under budget, largely attributable to the banquet coming in nearly $15,600 (40%) less than projection.
- Regarding investment, the NESS opened a conservative portfolio on December 11, 2017 (after the 2018 budget had been approved), which lost $2,539 in 2018, inclusive of investment manager fees or $373.
Dr. Mazzaglia also noted the following details on last year's Annual Meeting in Portland, Maine:
- Receipts from attendee registration and exhibitors were above budget. Total receipts were $2,728 (2.0%) above budget.
- Expenses were under budget by $23,620 (16.8%).
- The Annual Meeting surplus was $18,993; a deficit of $7,355 had been budgeted.
Report of the Audit Committee
Dr. Barth called upon Dr. Kenneth W. Burchard, MD, who, along with Dr. Victor E. Pricolo, had served on the Audit Committee. He reported that the Audit Committee met Saturday morning with staff and affirmed that the Fiscal Year 2018 balance sheet and tax forms are accurate and complete.
VOTED to approve the Report of the Audit Committee.
Report of the NESS Scholars Foundation
Through the use of slides, Dr. David McAneny, NESS Scholars Foundation Secretary and Treasurer, presented a financial report for the year-end as of December 31, 2018. Total year-end 2018 assets were $224,871 and included $11,303 in the Checking and Money Market Accounts, $211,470 in the investment portfolio, and $2,099 in re-stocked neckwear. The Reconciliation portion indicates beginning cash on January 1, 2018, of $240,623, with a year-end Centennial Fund balance of $972 and an operating deficit of $16,724, resulting in the total assets of $224,871.
Total year-end Receipts were $19,987, which consisted of: $23,125 in contributions, including $550 in donations to the Centennial Fund; $800 in initiation fees; and $4,038 in investment loss, including $1,209 in investment manager fees. The largest variance is in investment revenue, due to the volatility and underperformance of the equities market.
Total year-end Disbursements were $36,712, which consisted of: $6,750 in Annual Meeting Honoraria and Awards, including expenses for the Mixter Lecture, Nathan Smith Award, and Resident, New Member, and Poster Presentation Prizes; the $3,000 annual contribution toward the NESS Research Day; $20,000 for two Scholars Research Grants; $4,000 for the joint ACS/NESS Health Policy and Management Scholarship; $2,935 in General & Administrative costs; and $29 in Foundation Board expenses.
Dr. Kurkchubasche, Scholars Foundation President, reminded those present that the mission of Scholars Foundation is to provide financial support to enhance the clinical and educational opportunities of the membership of NESS in their efforts to strengthen the discipline of surgery in New England. Activities currently supported by the foundation include; the Scholars Research Grant, which advances innovative surgical research via multiyear support. The recipient of this grant is awarded $10,000 in the initial year; the grant can then be renewed by review of the NESS Scholars Foundation Board of Directors for a succeeding year, for up to an additional $10,000.
Dr. Kurkchubasche called Dr. Eric G. Sheu, the 2017-2019 Scholars Research Grant Recipient, to the podium to present his final report.
Dr. Kurkchubasche notified the members that Dr. Srinivas J. Ivatury, of Dartmouth Hitchcock Medical Center, received the 2019 scholars grant for his project for his project, “Deep Sleep and Beeps: A Quality Improvement Project Regarding Sleep in Postoperative Patients.”
The Foundation also supports the ACS/NESS Health Policy and Management Scholarship, which subsidizes attendance and participation in the Executive Leadership Program in Health Policy and Management at Brandeis University. The 2019 Scholarship was awarded to Dr. Jacqueline J. Wu of Baystate Medical Center, who was called to the podium to report on her experience.
Dr. Kurkchubasche further mentioned that the Foundation supports:
- The Spring Resident and Fellow Research Presentation Day, all four winners of which presented posters at this Annual Meeting;
- The Annual Samuel Jason Mixter Lecture;
- The Nathan Smith Award; and
- The New Member, Resident Essay, and Best Poster Prizes at the Annual Meeting.
Dr. Kurkchubasche reminded each member that their Contribution Level is cumulative, determined by the sum total of all donations over time. She thanked those NESS members who had contributed to the Foundation in the past year.
Members may donate by credit card via the Members Only Area; to donate by check (or to donate with credit card by mail), members may download the Contribution Form.
The NESS Scholars Foundation is a 501 (c) 3 corporation organized to provide financial support to enhance the clinical and educational opportunities of the membership of NESS in their efforts to strengthen the discipline of surgery in New England.
Report of the Program Committee
Dr. Matthew A. Conway, Chair of the Program Committee, provided a report on abstract submission and selection, registration, invited speaker sessions, and other items related to the organization of the scientific programming at this year's Annual Meeting.
Report of the Archives Committee
Dr. John P. Welch, Chair of the Archives Committee, provided a report summarizing the committee’s plans and activities.
Report of the Representatives
Dr. Barth referred to the reports contained in the Program Book from the Society's Representatives to the American Board of Surgery, American College of Surgeons Board of Governors, and American College of Surgeons Advisory Council for Surgery.
Report of the Nominating Committee and Election of Officers
Dr. Barth called upon Dr. Bruce J. Leavitt, to present the Report of the Nominating Committee.
Dr. Leavitt noted that the Committee consisted of himself, together with Drs. David L. Berger, Chair, and Robert J. Touloukian. The Committee submitted the slate in the following order:
|Recorder||Kari Rosenkranz, MD|
|Treasurer||Peter J. Mazzaglia, MD|
|Secretary||James Whiting, MD|
|Vice President||Victor E. Pricolo, MD|
|President-Elect||Anne C. Larkin, MD|
Introduction of New President-Elect
Dr. Anne C. Larkin was then escorted to the podium and the Membership congratulated her on his election. Dr. Larkin thanked the Society and remarked how she was looking forward to leading the organization.
Introduction of Incoming President
Dr. Barth called Dr. Walter E. Longo to the podium to assume the Presidency of the Society. Dr. Barth presented Dr. Longo with the Society's ceremonial gavel.
On behalf of the Society, Dr. Longo expressed appreciation to Dr. Barth for his years of leadership work in the NESS and provided him with a Plaque of Appreciation in recognition of his invaluable service as President.
Dr. Barth expressed his gratitude for the privilege of serving the NESS and thanked the Executive Committee and the Membership.
Dr. Longo took a few moments to discuss the 2020 Annual Meeting in Newport, Rhode Island and encouraged all to attend.